Category: What is E-mail ?

Users need to follow the various rule that is given below to make valid email address:

• A username followed by @ (the at sign) is most important for an email address, which is followed by the domain name with a domain suffix. Hence, an e-mail must have a username.
• The domain name cannot be longer than 254 characters, and the username cannot be longer than 64 characters long.
• An email must have only one @ sign.
• An email should not have space and special characters like \ [ ] ( ) , : ; < >. Sometimes, few symbols such as backslash, space, and quotation mark work must be preceded with a forward slash. But these characters are not allowed by some email providers.
• In the email, the email address and username cannot start or end with a period.
• The two or more successive periods are not allowed in the email.

Today, there are different software-based e-mail clients available for users, but these are not online. Below is given a list that contains the most popular clients.

• Microsoft Outlookv
• Mail for Windows 10
• DreamMail
• Mozilla Thunderbird
• eM Client
• Mailbird

E-mail program

You can use an email program to send and receive an email. An email program is also known as an e-mail client. There are many email programs available to send and receive an email, including Mozilla Thunderbird and Microsoft Outlook. A server is used to store and deliver your messages while you use an email client. Often, your ISP (Internet service provider) host this server but can be another Internet company to host this server. To download the new emails, an email client requires connecting a server, whereas online stored emails are always available on Internet-connected devices.

Online e-mail

An online e-mail service or webmail is an alternative way and the popular solution for most people in sending and receiving e-mail. Examples of online emails are Yahoo Mail, Gmail, and Hotmail (now Outlook.com).

You can use any word email or e-mail according to the style guide you are following as both are valid and have the same meaning. However, the e-mail word has a hyphen and is a compound noun that describes “electronic” and “mail.”

An email is a platform that enables users to communicate with each other. It allows users to send text messages, including a file or other data on the e-mail all over the world. It is also possible to attach a picture, word processor document, PDF, program, movie, or any file stored on your computer in an e-mail. However, due to some security issues, it may not be possible to send certain types of files on the email; they need some additional steps. For example, the .exe file can be blocked by many companies from being sent over the email, and you will need to compress the file into a .zip file format. Additionally, you may be unable to send any large files or programs from being sent over e-mail as most e-mail providers have file size restrictions.

Let’s take an example of [email protected] to describe the breakdown of an email.

In the email address, before the part of the @ symbol, contains the department of an organization, alias, user, or group. As shown in the above example, help is the support department at our company google.

Next, the @ (at sign) is required for all SMTP (Simple Mail Transfer Protocol) email address that is a divider in the email address, since the first message was sent by Ray Tomlinson.

Finally, users belong to the domain name, google.com. For the domain, the .com is the top-level domain (TLD).

There are some free email website examples include the following:

• AOL
• Zoho
• Gmail
• ProtonMail
• Com
• Microsoft Outlook
• Yahoo Mail

Email is a platform that allows users to communicate with people or groups of people around the world. As email security is more important but consequent, it is not inherently secure.

There are many techniques that can be used by individuals, organizations, and service providers. These techniques provide how to protect sensitive information with email communication and accounts from unauthorized access, loss, or destruction.

Individuals can protect their account with the help of creating strong passwords and changing them frequently. They can use alphabetical, numerical, special symbols to make a strong password that helps to protect your account. Users can also install and run an antivirus and antimalware software on their computer, as well as create spam filters and folders to separate potentially malicious emails and junk mail.

Also, there are some techniques the helps organizations to secure email include implementing an email security gateway, training employees on deploying automated email encryption solutions, and proper email usage. By processing and scanning all received emails, email gateways check emails for threats, and analyze that should be allowed into the system or not. A multilayered gateway is a powerful technique since attacks are increasing rapidly and becoming complicated and sophisticated. Some emails that cannot be caught by the gateway, training employees on how to differentiate malicious messages, and properly use email are the best approach, which helps users avoid threatening mails.

For potentially sensitive information, the automated email encryption solutions are used that scans all outgoing messages; it will encrypt the sensitive information before it is sent to the intended recipient. This process helps to send email securely and prevent hackers from gaining access to the secret information, even if they stop it. The only intended recipient can view the original information with permission.

Email service providers can also help to enhance security with the help of accessing control standards and mechanisms and establishing a strong password. Additionally, providers should also offer digital signatures and encryption solutions to secure emails in transit and in users’ inboxes. Finally, to protect users from malicious, unrecognized, and untrustworthy messages, service providers should implement firewalls and spam-filtering software applications.

Although there are many ways to travel viruses in the devices, email is one of the most common vectors for cyberattacks. The methods include spoofing, spamming, spear-phishing, phishing, ransomware, and business email compromise (BEC).

There are many organizations (around 7710) hit by a BEC attack every month, as one out of every 412 emails contains a malware attack. According to the Symantec Internet Threat Security Report, spear-phishing is the most widely used infection vector. Below is given a complete description of these types of attacks:

• Phishing: A form of fraud in which the attacks are the practice of sending fraudulent communications that appear to come from a reputable entity or person in email or other communication channels. Usually, it is done through the email; phishing emails are used by attackers to steal sensitive data like credit card and login information or to install malware on the victim’s machine. Additionally, everyone should learn about a phishing attack in order to protect themselves, as it is a common type of cyberattack. The common features of phishing emails are Sense of urgency, Hyperlinks, Too Good to Be True, Unusual sender, Attachments.
• Spamming: Spam email is unsolicited bulk messages sent without explicit consent from the recipient, which is also known as junk email. Since the 1990s, spam is a problem faced by most email users and has been increasing in popularity. Obtained by spambots, spam mail recipients have had their email addresses (automated programs), which crawl the Internet to find email addresses. This is the dark side of email marketing in which spammers use spambots to create email distribution lists. Typically, an email is sent by a spammer to millions of email addresses with the expectation that only a few numbers of an email address will respond or interact with the message.
• Spoofing: Email spoofing is an email message that could be obtained from someone or somewhere other than the intended source. It is a popular strategy that is used in spam and phishing campaigns as core email protocols do not have a built-in method of authentication. And, when people think the email has been sent by a legitimate or familiar source, they are more likely to open an email. Thus, it is a common tactic used for spam and phishing emails. The email spoofing is used with the purpose of getting mail recipients to open emails and possibly respond to a solicitation.
• Business email compromise (BEC): A BEC is an exploit in which an authorized person or attacker hacks to a business email account and spoofs the owner’s identity to defraud the company, its customers, partners of money. Often, an attacker simply creates an account with an email address that is almost identical to one on the corporate network, which creates trust between the victim and their email account. Sometimes, a BEC is also known as a man-in-the-email attack. Some samples of BEC email messages that contain the word in subject, such as urgent, transfer, request, payment, and more. There are five types of BEC scams on the basis of the FBI, which are False Invoice Scheme, CEO Fraud, Data Theft, Attorney Impersonation, Account Compromise.
• Spear-phishing: Email spoofing is an attack where hackers target an individual or specific organization to gain sensitive information through unauthorized access. Spear phishing is not initiated by random hackers but attempted by perpetrators to gain financial benefits or secrets information. It is an attack in which attackers send emails to specific and well-researched targets while purporting to be a trusted sender. The main objective of spear phishing is to convince victims to hand over information or money and infect devices with malware.
• Ransomware: It is a subset of malware that is used to encrypt a victim’s files. Typically, it locks data by encryption on the victim’s system. Typically, it locks data by encryption on the victim’s system, and attackers demand payments before the ransomed data is decrypted. Unlike other types of attacks, the primary goal of ransomware attacks is just about always monetary. Usually, when the exploit occurs, a victim is notified about the attack and is given instructions for how to recover from the attack.

There are many types of email; such are as follows:

Newsletters: It is studying by Clutch, the newsletter is the most common type of email that are routinely sent to all mailing list subscribers, either daily, weekly, or monthly. These emails often contain from the blog or website, links curated from other sources, and selected content that the company has recently published. Typically, Newsletter emails are sent on a consistent schedule, and they offer businesses the option to convey important information to their client through a single source. Newsletters might also incorporate upcoming events or new, webinars from the company, or other updates.

Lead Nurturing: Lead-nurturing emails are a series of related emails that marketers use to take users on a journey that may impact their buying behavior. These emails are typically sent over a period of several days or weeks. Lead-nurturing emails are also known as trigger campaigns, which are used for solutions in an attempt to move any prospective sale into a completed purchase and educate potential buyers on the services. These emails are not only helpful for converting emails but also drive engagement. Furthermore, lead-nurturing emails are initiated by a potential buyer taking initial action, such as clicking links on a promotional email or downloading a free sample.

Promotional emails: It is the most common type of B2B (Business to Business) email, which is used to inform the email list of your new or existing products or services. These types of emails contain creating new or repeat customers, speeding up the buying process, or encouraging contacts to take some type of action. It provides some critical benefits to buyers, such as a free month of service, reduced or omitted fees for managed services, or percentage off the purchase price.

Standalone Emails: These emails are popular like newsletters emails, but they contain a limitation. If you want to send an email with multiple links or blurbs, your main call-to-action can weaken. Your subscriber may skip your email and move on, as they may click on the first link or two in your email but may not come back to the others.

Onboarding emails: An onboarding email is a message that is used to strengthen customer loyalty, also known as post-sale emails. These emails receive users right after subscription. The onboarding emails are sent to buyers to familiarize and educate them about how to use a product effectively. Additionally, when clients faced with large-scale service deployments, these emails help them facilitate user adoption.

Transactional: These emails are related to account activity or a commercial transaction and sent from one sender to one recipient. Some examples of transactional email are purchase confirmations, password reminder emails, and personalized product notifications. These emails are used when you have any kind of e-commerce component to your business. As compared to any other type of email, the transactional email messages have 8x the opens and clicks.

Plain-Text Emails: It is a simple email that does not include images or graphics and no formatting; it only contains the text. These types of emails may worth it if you try to only ever send fancy formatted emails, text-only messages. According to HubSpot, although people prefer fully designed emails with various images, plain text emails with less HTML won out in every A/B test. In fact, HTML emails contain lower open and click-through rates, and plain text emails can be great for blog content, event invitations, and survey or feedback requests. Even if you do not send plainer emails, but you can boost your open and click through rates by simplifying your emails and including fewer images.

Welcome emails: It is a type of B2B email and common parts of onboarding emails that help users get acquainted with the brand. These emails can improve subscriber constancy as they include additional information, which helps to the new subscriber in terms of a business objective. Generally, welcome emails are sent buyers who got a subscription to a business’s opt-in activities, such as a blog, mailing list, or webinar. Also, these emails can help businesses to build a better relationship between customers.

• Impersonal: As compared to other forms of communication, emails are less personal. For example, when you talk to anyone over the phone or meeting face to face is more appropriate for communicating than email.
• Misunderstandings: As email includes only text, and there is no tone of voice or body language to provide context. Therefore, misunderstandings can occur easily with email. If someone sends a joke on email, it can be taken seriously. Also, well-meaning information can be quickly typed as rude or aggressive that can impact wrong. Additionally, if someone types with short abbreviations and descriptions to send content on the email, it can easily be misinterpreted.
• Malicious Use: As email can be sent by anyone if they have an only email address. Sometimes, an unauthorized person can send you mail, which can be harmful in terms of stealing your personal information. Thus, they can also use email to spread gossip or false information.
• Accidents Will Happen: With email, you can make fatal mistakes by clicking the wrong button in a hurry. For instance, instead of sending it to a single person, you can accidentally send sensitive information to a large group of people. Thus, the information can be disclosed, when you have clicked the wrong name in an address list. Therefore, it can be harmful and generate big trouble in the workplace.
• Spam: Although in recent days, the features of email have been improved, there are still big issues with unsolicited advertising arriving and spam through email. It can easily become overwhelming and takes time and energy to control.
• Information Overload: As it is very easy to send email to many people at a time, which can create information overload. In many modern workplaces, it is a major problem where it is required to move a lot of information and impossible to tell if an email is important. And, email needs organization and upkeep. The bad feeling is one of the other problems with email when you returned from vacation and found hundreds of unopened emails in your inbox.
• Viruses: Although there are many ways to travel viruses in the devices, email is one of the common ways to enter viruses and infect devices. Sometimes when you get a mail, it might be the virus come with an attached document. And, the virus can infect the system when you click on the email and open the attached link. Furthermore, an anonymous person or a trusted friend or contact can send infected emails.
• Pressure to Respond: If you get emails and you do not answer them, the sender can get annoyed and think you are ignoring them. Thus, this can be a reason to make pressure on your put to keep opening emails and then respond in some way.
• Time Consuming: When you get an email and read, write, and respond to emails that can take up vast amounts of time and energy. Many modern workers spend their most time with emails, which may be caused to take more time to complete work.
• Overlong Messages: Generally, email is a source of communication with the intention of brief messages. There are some people who write overlong messages that can take much time than required.
• Insecure: There are many hackers available that want to gain your important information, so email is a common source to seek sensitive data, such as political, financial, documents, or personal messages. In recent times, there have various high-profile cases occurred that shown how email is insecure about information theft.